Committee Secretary/Case Coordinator at the City Management Administration

The staff at the City Management Administration was established in 2025 and serves as a strategic support function tasked with strengthening the capacity of the highest civil service management to lead, develop, and coordinate, as well as support the political leadership. We are now investing in the secretariat function within the staff to strengthen and further develop the case preparation process for the municipal executive board and the municipal council, as well as the work with joint preparation of cases, referrals, and motions responses.

Are you a professional, responsible, and flexible person with a good ability to engage with a variety of issues at different levels? Do you also have the ability to support our political organization and administration with case preparation processes? If so, you will thrive with us at the staff of the City Management Administration in Helsingborg. We welcome your application today!

About the Workplace

The City of Helsingborg as an employer has about 10,000 employees and 470 managers. The City Management Administration is one of nine administrations and is led by our deputy city directors. To fulfill our mission, we are organized into seven different departments. Our administration has an important and exciting mission where we are here for others - for colleagues, other administrations, the citizens of Helsingborg, and businesses, to name a few. The City Management Administration will - lead, develop, and coordinate the municipality's operations in overarching and common areas, - offer services and products requested by the municipal executive board, administrations, and companies, including common functions that directly serve the citizens of Helsingborg, - in collaboration with external partners create conditions for a positive development of Helsingborg.

We are now strengthening the work with case preparation and committee administration for the municipal executive board and the municipal council by establishing a secretariat section within the City Management Administration's staff. For this newly formed section, we are looking for a committee secretary/case coordinator.

What We Offer

We offer you a varied, responsible, and stimulating job with opportunities for personal development. The workplace is smoke-free and health-conscious. As an employee, you will receive a wellness allowance of 3000 SEK per year.

Job Responsibilities

The position will rest on three pillars:

Committee Secretary for the Property Committee

As a committee secretary, you will be responsible for case management, political preparation, and secretarial duties for the Property Committee. In committee administration, you will register, coordinate, and ensure the quality of decision-making materials for the committee. You will collaborate with other functions in the case process and actively participate in developing and refining the process.

Support in Case Preparation for the Municipal Executive Board/Municipal Council

You will provide support in case preparation for the municipal executive board and municipal council by assisting our politicians, managers, and civil servants in the administrative committee work.

Handling of Election Matters and Fee Management

You will be responsible for case preparation for the municipal council's nomination committee, handling the city's trust register, and fee management.

Evening work may occur in connection with municipal council meetings.

Qualifications

• University degree in public administration, political science, archival and information science, or other relevant education
• Good knowledge of the Local Government Act, Administrative Procedure Act, and the principle of public access.
• Experience with similar tasks in a politically governed organization
• Good knowledge of the Office suite and understanding of digital processes related to committee administration

To thrive in this role, we hope you are:

• Detail-oriented, structured, and quality-conscious
• A good coordinator who can handle multiple assignments
• Flexible and responsive to the needs of the administrations
• A team player who enjoys collaboration but can also work independently
• Development-oriented but also comfortable with routine tasks
• Service-oriented and enjoys providing support and service to both colleagues and elected officials

Working in the City of Helsingborg

Do you want to help create a better city together with the citizens of Helsingborg? Then you should work in the City of Helsingborg. Here you can use your creativity and drive to make life easier and safer for our residents, visitors, and businesses. Together with curious and helpful colleagues, you make a difference in people's lives, both today and in the future. A good job today, a better city tomorrow.

Here you can read more about what it is like to work in the city: https://helsingborg.se/arbete/sa-ar-det-att-jobba-i-staden/ (https://helsingborg.se/arbete/sa-ar-det-att-jobba-i-staden/)

Additional Information

Application deadline: 2026-01-12. Selection and interviews will be conducted continuously, so please submit your application as soon as possible.

Employment form: Permanent position

Extent: 100%

Start date: By agreement

Number of positions: 1

To ensure the quality of the recruitment process in the City of Helsingborg, we use the recruitment tool ReachMee. Therefore, we ask you to submit your application via ReachMee by clicking on the application link in the advertisement. In your application, please attach your CV and any other relevant documents for the position, such as proof of education or certification. You will also be asked to answer selection questions.

If you are applying for a job and have protected personal information, please contact the recruiting manager in the advertisement who will guide you further for a secure application process. You should not apply digitally via the application link.

Union Representatives

https://intranat.helsingborg.se/hr/samverkan-och-delaktighet/fackliga-foretradare/ (https://intranat.helsingborg.se/hr/samverkan-och-delaktighet/fackliga-foretradare/)